Office Organiser - contact databases - mailing lists

office decluttering • contact databases • information management • office set-up • all services

Contact databases and Mailing lists

(see examples of past assignments)

What can we do for you? An example screen from one of our Access databases

Office Organiser sets up and maintains contact databases, using Access, ACT or Outlook. We turn your pile of business cards and existing contact spreadsheets into an easy-to-use PC based database, so that all your contacts can be located without trouble and are in one place.

We regularly update your database with any new contact details, so that you always have access to accurate up-to-date information.

We also comb through the data in existing databases and mailing lists, to get rid of errors or duplicate contact records.

Prices for databases design and mailing list management are available upon request.

Why have a contacts database?

A contacts database enables you to:

locate a client’s contact details instantly
be certain that the information you have is accurate and up to date
carry out mail merges with minimum effort
print mailing labels to your contacts without fiddling around each time
keep client information in the same place as their contact details, so you don’t have to look in two or three places for information
group your contacts so that you can print a list of, for example, all the contacts you have made in the last 6 months, in the Birmingham area

Past assignments

Task:
	A small central London finance company needed an accurate and reliable contacts database. Their existing contact system was a box of 1,000 business cards and a spreadsheet containing contact details for a further 2,000 contacts.

Outcome:
	We input accurately the contact information from the 1,000 business cards and checked and corrected the data in the existing spreadsheet. We then set up a database containing all their contact information, using ACT software. The client can now locate contact details instantly and compile mail merges with ease.

Task:
	A local Chamber of Commerce were using several Access contact databases. They wanted to have all their contacts in one place.

Outcome:
	We merged together their existing databases into one Access database, with different group categories, and got rid of any duplicate records, enabling them to carry out mail merges to each group of their contacts. We also set up a system for them to input new clients in to the database more easily.

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